Executive Assistant

We are looking for an Executive Assistant who can provide our customers a quality service with administrative tasks.

As a Executive Assistant, you will perform various administrative tasks, including answering emails, and scheduling meetings and management tasks. Other task included are: opportunity tracking, planning, scheduling, development, and finalization of responses to client requests for qualification, proposals, bids, and presentations that result in contract and/or project awards.

You must be able to multi-task, function effectively under multiple deadlines and time constraints, and manage time efficiently in a high-pressure, fast-paced environment while demonstrating an energetic 'can do' attitude.

WE WILL REQUEST A VOICE NOTE FOR THE SCREENING PROCESS.

ADVANCED ENGLISH REQUIRED FOR THE POSITION.

Soft Skills Required:

• Professionalism: Professional attitude and ethical behavior.

• Communication: Solid written and verbal communication skills.

• Proactiveness.

• Multitasking skills: Comfortable with quickly switching gears and focus, moving from different tasks seamlessly.

• Analytical skills: Ability to use a solid analytical approach to solve complex issues.

• Organization skills and attention to detail: Ability to self-organize given activities and keep a thorough record of tasks, pointers and process updates.

• Risk identification: Ability to identify pain points, bottlenecks, scope creeps and process improvement opportunities.

• Prioritization skills: Ability to identify, establish and assign priorities.

• Compliance: Ability to comply when necessary; following orders or specific instructions if needed.

Main Tools to Manage During Work Relation:

• Google Suite: Google Drive, Corporate Gmail, Docs, Sheets.

• Microsoft Office: Word, Excel.

• Discord: Categories and Channels.

• Hubstaff: Web App, Desktop App and Hubstaff Tasks.

• Whatsapp: Whatsapp Groups.

• Zoom: Meetings and Breakout rooms.